Tips to Plan a Community Fathers Day Event

(787 Words)
Father’s Day is celebrated not just between families but with friends and loved ones throughout the community. A community Father’s Day event can be an excellent way to celebrate this special holiday. Careful planning will allow you to create a well-organized and seamless event.
Choose the date and time
Carefully pick the time and date for Father’s Day. Of course, the date could be Father’s Day. Many people want to do a special family event on this day, however, thus you could consider making the event on the Saturday before Father’s Day in order to boost attendance and increase convenience.
The timing will depend on a number of factors. If many young children will be there, then you may choose to make it during the day instead of the evening. The morning may be too early for most. Also consider the weather. If you live somewhere where it is very hot and you will be doing the event outdoors, then choose a time that is later when the sun may not be as strong. Obviously you will need to consider the availability of your venue.
Create a budget
Before you start securing a venue and vendors for your Father’s Day event, you need to know how much money you have to work with. You can still plan a great event with a small budget if everyone in the community chips in to help. Some venues will donate space or goods to community events, especially if they get free advertising in return in the form of signs. Look at all of the sources of income.
Once you know the amount of money with which you have to work, then make a detailed budget. Plan for different items such as food, activities, marketing, etc. Try to give yourself some leeway so that if something goes over-budget, you will still have enough to run the event.
Garner help
You may not be able to plan and run the entire Father’s Day event yourself. Garner help from others in the community. Look to your friends, co-workers and others to see who might be able to help plan and run the event. Look for firm commitments from trusted individuals.
Choose a venue
You will have many choices of locations for a Father’s Day event. Think about how many people you will are expecting to your event because this will impact where you can hold it. A park may provide a beautiful and large space. You can look to halls or rooms in places such as country clubs or community centers.
Plan the food
Of course, a large part of any get together is the food. Think about your budget when deciding on this. If you have very little money, then you can make it a giant pot-luck. Ask that everyone brings a little something. You can also ask for a small contribution such as three to five dollars for everyone coming in to cover the food. You may be able to find food vendors who will sell food to those who want it. Some eateries may donate food as advertisements for their restaurants.
Plan activities
There are many different activities that you can hold for a Father’s Day event. You can choose father/child games such as sack races or three-legged races. You can get a dunk tank and let kids try to dunk their fathers in. You can have a pie eating contest. Try to find a local band or community group to provide music for the crowd. Arts and crafts can be a lot of fun for kids.
Market your event
Community members will not come to your Father’s Day event if they do not know about it. You want to market it. How exactly you do this will depend on your budget, the amount of people you are inviting, the size and layout of the community and more. Flyers and signs can be a great way of getting the word out to a lot of people. You can ask community institutions such as churches to mention it to their constituents. Send out e-mails. You can hand out flyers or even send out mailers if you have the funds.
Keep everything organized
The more organized you are, the easier it will be. Keep careful track of all of the vendors. Make a list of all of the money expenditures. Also, create a master list of phone numbers for all the volunteers.
Enjoy yourself
Once the event is on, do not forget to enjoy yourself. Keep on top of everything as you watch the special interaction between fathers and their children.
A community Father’s Day event can provide treasured memories for a lifetime. Carefully plan your event for the best possible outcome.